COMPLIANCE OBLIGATION
Annual budget meeting notice
- Statute
- §718.112(2)(e)
- Notice
- ≥ 14 days prior
- Send by
- Sep 30, 2026
Overdue by 4 days
Compare · last reviewed 2026-05-18
HOA Rocket vs. PayHOA
HOA Rocket vs. PayHOA — Florida condo board comparison with pricing, feature matrix, and §718 gap analysis. Honest take on when to stack the two.
Canonical comparison URL: https://hoarocket.com/compare/payhoa
What PayHOA is
The competitor in their own words
Self-managed-HOA platform centred on payments, double-entry GL accounting, a national violations workflow, mass communication, vendor payables, and an owner portal.
Geographic focus: United States, no Florida specialisation visible on the homepage.
Sourced claims
Headline reads "The #1 software trusted by 5000+ communities" with the sub-headline "The All-in-One HOA Software to Manage Your Community 100% Online".
Source: https://www.payhoa.com/ · fetched 2026-05-18
Published feature labels include Invoicing & Payments, Accounting (double-entry GL), Violations, Mass Communication, Website Builder, Payables & Vendors, Owner Portals, Document Storage, plus Bookkeeping Services, Mailroom, Message Boards, Request Forms, Voting & Surveys, and Resale Documents.
Source: https://www.payhoa.com/features/ · fetched 2026-05-18
Pricing tiers begin at $49/mo (annual) for 0–25 units and run to $249/mo for 401–500 units; above 500 units PayHOA charges $0.55/unit/mo (per the pricing page).
Source: https://www.payhoa.com/pricing/ · fetched 2026-05-18
Per their pricing page on the fetch date: $2.45 per incoming ACH payment, 3.5% + $0.50 per credit-card payment, $2.50 per lockbox payment.
Source: https://www.payhoa.com/pricing/ · fetched 2026-05-18
Markets a Florida-laws landing page ("Hustle Harder Through Florida's New Laws with HOA Software") that names the "Homeowners Bill of Rights" and references mandatory director training, but — on the fetched page — does not cite a Florida statute chapter or section number.
Source: https://www.payhoa.com/florida-new-hoa-regulations/ · fetched 2026-05-18
Homepage references "bank-level encryption" and "military-grade security"; no SOC 2 attestation language was visible on the fetched homepage.
Source: https://www.payhoa.com/ · fetched 2026-05-18
PayHOA pricing
Pricing tiers and transaction fees
From their published pricing page, fetched 2026-05-18. 30-day free trial. No permanent free plan.
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| Units | Monthly billing | Annual billing |
|---|---|---|
| 0–25 | $54/mo | $49/mo |
| 26–50 | $65/mo | $59/mo |
| 51–100 | $109/mo | $99/mo |
| 101–150 | $142/mo | $129/mo |
| 151–200 | $186/mo | $169/mo |
| 201–300 | $219/mo | $199/mo |
| 301–400 | $252/mo | $229/mo |
| 401–500 | $275/mo | $249/mo |
| 500+ | $0.55/unit/mo | $0.55/unit/mo |
Transaction fees
Fees ride on top of subscription. They are charged per transaction or per piece of mail.
| Fee | Amount |
|---|---|
| Incoming ACH | $2.45 per payment |
| Credit card | 3.5% + $0.50 |
| Lockbox | $2.50 per payment |
| USPS First Class | $1.25 per letter |
| USPS Standard | $1.05 per letter |
| USPS check | $2.00 per check |
Source: https://www.payhoa.com/pricing/
Feature matrix
PayHOA vs HOA Rocket — what each tool actually does
The matrix below maps each tool to specific Florida-statute obligations a condo board owes. Yes / Partial / No reflect what the vendor markets on their public pages.
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| Capability | PayHOA | HOA Rocket |
|---|---|---|
Online dues collection (ACH + card) PayHOA owns the payments stack — invoicing, autopay, lockbox, ACH. | ✓ Yes | — No |
GL accounting / chart of accounts PayHOA replaces QuickBooks; HOA Rocket assumes you keep your ledger elsewhere. | ✓ Yes | — No |
Mass communication (text/email/voice) PayHOA broadcasts; HOA Rocket sends statutory notices on the §718.112 clock. | ✓ Yes | ~ Partial |
Vendor management & payables | ✓ Yes | — No |
Owner portals PayHOA: full owner portal with payment history. HOA Rocket: records-request and notice-acknowledgement portal only. | ✓ Yes | ~ Partial |
Generic violations tracker PayHOA is a national violations workflow; HOA Rocket enforces §720.305 / §718.303 fining-committee composition + 14-day clock. | ✓ Yes | ~ Partial |
§718.111(12)(c) records-request 10-business-day clock Florida-specific holiday math (§110.117) baked in; PayHOA has generic document storage only. | — No | ✓ Yes |
§718.111(12)(g) statutory website auto-publish PayHOA has a marketing website builder; not a §718.111(12)(g) statutory disclosure surface. | — No | ✓ Yes |
HB 913 milestone-inspection records & SIRS storage | — No | ✓ Yes |
§718.112(2)(c)1 / 48-hour board-meeting notice timing | — No | ✓ Yes |
§718.112(2)(e) 14-day budget notice + sworn affidavit | — No | ✓ Yes |
Fining-committee charter under §720.305(2)(b) / §718.303(3)(b) Three-member rule, no officers/directors/employees/relatives, 14-day hearing notice. | — No | ✓ Yes |
Tamper-evident statute-citation audit log | — No | ✓ Yes |
Board-member training requirement tracking (HB 1021) PayHOA mentions training is required; HOA Rocket tracks the 90-day completion clock per director. | — No | ✓ Yes |
Florida statute gaps
Where PayHOA leaves a Florida condo board exposed
For each row: the §718 / §720 obligation the board still owes, the citation, and why this tool's published feature set does not satisfy it.
- Obligation 1§718.111(12)(c) / §720.303(5)(a)
Respond to a written records request within 10 working days
PayHOAs public marketing pages (surveyed 2026-05-18) describe document storage but do not describe a Florida-specific 10-working-day records-request clock, a holiday-aware response-deadline counter, or a denial-reason citation picker.
- Obligation 2§718.111(12)(g)
Maintain a statutory association website with current governing documents
PayHOAs published Website Builder is positioned as a marketing surface ("create a professional website for your HOA"); the page does not describe it as a §718.111(12)(g) statutory disclosure surface with versioned document history or member-only access logs.
- Obligation 3§718.112(2)(c)1
Post 48-hour board-meeting notice continuously on the property + by website
PayHOAs Mass Communication and Mailroom pages describe sending notices but do not describe enforcing the 48-continuous-hour posting requirement or producing an affidavit of posting.
- Obligation 4§718.112(2)(e)
Provide 14-day budget-meeting notice with sworn affidavit of compliance
PayHOAs public pages do not describe a §718.112(2)(e) affidavit-of-compliance template that an officer signs to memorialize mailing, electronic transmission, or hand-delivery.
- Obligation 5§720.305(2)(b) / §718.303(3)(b)
Run fines through a properly composed fining committee
PayHOAs published Violations module is a national (non-Florida-specific) workflow; the page does not describe Florida three-member committee composition validation, the spouse/parent/child/brother/sister disqualification rule, or the 14-day hearing-notice clock.
- Obligation 6§553.899 + §718.112(2)(g)
Store milestone-inspection (Phase 1 / Phase 2) and SIRS reports per HB 913
PayHOAs public pages do not describe milestone-inspection record-keeping, structural-integrity-reserve-study (SIRS) workflows, or the 2026 milestone-inspection cohort reminder.
- Obligation 7§720.3033(1) / §718.112(2)(d)4.b
Track new-director education within 90 days of election (HB 1021)
PayHOAs Florida-laws marketing page references that training is required but does not describe per-director completion tracking against the 90-day post-election clock.
Decision frame
When to switch, when to stack, when to stay
When PayHOA alone may be enough
A small self-managed HOA in a state outside Florida — or a Florida HOA whose primary need is dues collection plus a national (non-Florida-specific) violations workflow — gets a fully wired payments stack with PayHOA. The Florida §718 statute layer remains the board's responsibility.
When PayHOA + HOA Rocket stack together
A Florida condo board that uses PayHOA for dues, ACH, lockbox, or accounting can keep PayHOA for that money flow and add HOA Rocket on top for the §718 records-request workflow, the §718.111(12)(g) statutory disclosure surface, the §718.112 notice affidavits, the fining-committee charter, and the HB 913 milestone-inspection records. The two products do not target the same feature surface as published.
When HOA Rocket alone may be enough
A Florida condo board that already runs accounting in QuickBooks or with a CPA, collects dues by check or bank transfer, and primarily needs the statute-compliance layer can adopt HOA Rocket without PayHOA.
How HOA Rocket differs
The honest distinction
PayHOA is a payments-and-violations platform built for self-managed associations across the United States. HOA Rocket is a Florida statute compliance layer built only for Chapter 718. PayHOAs published surface owns dues collection, ACH, lockbox, accounting, and a national violations workflow — none of which HOA Rocket does. HOA Rockets published surface owns records-request clocks, statutory notice templates, milestone-inspection records, the fining-committee charter, and the §718.111(12)(g) statutory disclosure surface — none of which appear in PayHOAs public marketing on the fetch date. Florida boards commonly use the two products as complementary layers.
Questions boards ask
Frequently asked
Does PayHOA cover Florida HB 913 milestone inspections?
PayHOA's homepage, feature pages, and Florida-laws page (surveyed 2026-05-18) do not name HB 913, §553.899, or the 2026 milestone-inspection cohort. PayHOA markets document storage that a board could use to file an engineer's Phase 1 or Phase 2 report; its public pages do not describe a milestone-schedule workflow, SIRS budget-impact tracking, or a 2026 cohort reminder. HOA Rocket's published feature set includes those workflows tied to §553.899 + §718.112(2)(g).
Can I use PayHOA for §718.111(12)(c) records requests?
PayHOA offers generic document storage. The §718.111(12)(c) statute uses the term "10 working days"; in practice many Florida associations apply the §110.117(1) state-holiday calendar to the count (this is HOA Rocket's implementation choice; the statute itself does not cross-reference §110.117). PayHOA's public pages do not describe a §718.111(12)(c) deadline-counter, statutory cover-letter generator, or denial-reason exemption picker. HOA Rocket ships those workflows.
Does PayHOA include a §718.111(12)(g) statutory website?
PayHOA markets a "Website Builder" positioned as a marketing surface ("create a professional website for your HOA"). The §718.111(12)(g) disclosure surface holds the declaration, bylaws, rules, current annual budget, financial reports, the most recent meeting minutes, the Q&A sheet, engineering reports, and other items the statute enumerates — typically with versioned history and member-only access. PayHOA's public pages do not describe its Website Builder as a §718.111(12)(g) statutory disclosure surface. HOA Rocket markets that workflow as the page's primary purpose.
Can PayHOA run my fining committee under §720.305(2)(b) or §718.303(3)(b)?
PayHOA's published Violations module is a national workflow. Florida §720.305(2)(b) requires a fining committee of three or more members, none of whom is an officer, director, employee, or the spouse, parent, child, brother, or sister of any of those. The committee must give the homeowner at least 14 days' notice before the hearing and may only confirm or reject the proposed fine. PayHOA's public pages do not describe Florida-specific committee-composition validation or the 14-day hearing clock. HOA Rocket ships both.
Is it sensible to run PayHOA and HOA Rocket together?
On the published feature sets, the two products do not target the same surface. PayHOA owns dues, ACH, lockbox, accounting (double-entry GL), vendor payables, and the national violations workflow. HOA Rocket owns the §718 statute layer: records-request workflows, statutory disclosure surface, board-notice affidavits, fining-committee charters, milestone-inspection records, and the HB 1021 director-training tracker. A Florida condo board can keep PayHOA for money flow and add HOA Rocket for the statute layer.
How much does PayHOA cost?
Per PayHOA's pricing page (fetched 2026-05-18): $49/mo annual for 0–25 units → $249/mo for 401–500 units; above 500 units, $0.55/unit/mo. Per-transaction fees add $2.45 per incoming ACH, 3.5% + $0.50 per credit-card payment, and $2.50 per lockbox payment. PayHOA lists a 30-day free trial and no permanent free plan. Pricing changes; verify with PayHOA before signing.
We are not your lawyer. Nothing on this page is legal advice.
Trademarks. PayHOA, HOA Cloud, Pilera, TownSq, Conduu, HOA Companion, HOA Verified, QuickBooks are owned by their respective companies; references are nominative and imply no endorsement.
Vendor claims are paraphrased from public pages on the dated citation and may change.
See the HOA Rocket workflow alongside PayHOA
A guided walkthrough of how Florida boards run records requests, post §718.111(12)(g) websites, and clear the §718.112 notice clock — without disturbing the dues stack you already run.